Receiving Your Financial Aid
A student’s financial aid is typically applied towards their college charges at the beginning of each term after their course attendance has been confirmed by each instructor. These funds are first applied to the student’s college charges. These charges include but are not limited to, tuition, fees, and bookstore charges. The student is responsible for any remaining charges after their financial aid has been applied. If the amount of financial aid is greater than the college charges, the remaining financial aid is refunded to the student.
Financial aid refunds are issued to students based on their selected payment preferences. Students are contacted by the Business Office and Heartland ECSI to select their payment preference through their Davidson-Davie email when they first enroll at Davidson-Davie. Students may use their own bank account for direct deposit, create an account for quick access to funds, or choose to have a paper check sent by postal mail.
Financial Aid Disbursement and Refund Schedule
Disbursement dates indicate the date a student’s financial aid funds are applied toward their college charges. Refund dates indicate the date any financial refunds due to students are issued by Heartland ECSI. Disbursements are made based on class start dates, attendance, enrollment level, and type of financial aid.
Fall I and Fall 16-week 2025 |
|
|---|---|
| September 03, 2025 | First disbursement of Fall financial aid; refunds available September 16 |
| September 16, 2025 | Second disbursement of Fall financial aid; refunds available September 25 |
| October 01, 2025 | Third disbursement of Fall financial aid; refunds available October 13 |
Fall II 2025 |
|
| November 04, 2025 | Fourth disbursement of Fall financial aid; refunds available November 17 |
| December 02, 2025 | Fifth disbursement of Fall financial aid; refunds available December 15 |
Spring I and Spring 16-week 2026 |
|
| February 03, 2026 | First disbursement of Spring financial aid; refunds available February 16 |
| February 12, 2026 | Second disbursement of Spring financial aid; refunds available February 23 |
| March 03, 2026 | Third disbursement of Spring financial aid; refunds available March 16 |
Spring II 2026 |
|
| April 01, 2026 | Fourth disbursement of Spring financial aid; refunds available April 14 |
| April 14, 2026 | Fifth disbursement of Spring financial aid; refunds available April 24 |
| May 05, 2026 | Sixth disbursement of Spring financial aid; refunds available May 18 |
| May 12, 2026 | Seventh disbursement of Spring financial aid; refunds available May 22 |
Summer 2026 |
|
| June 04, 2026 | First disbursement of Summer financial aid; refunds available June 15 |
| June 12-16, 2026 | Online ordering for books for late-start summer classes |
| July 01, 2026 | Second disbursement of Summer financial aid; refunds available July 13 |
| July 15, 2026 | Third disbursement of Summer financial aid; refunds available July 24 |
| July 16, 2026 | Fourth disbursement of Summer financial aid; refunds available July 24 |
Registering for Classes, Charging Tuition and Book Costs
- Students who have successfully secured their financial aid for the term
- Students in good standing with a completed offer letter will have class schedules HELD to secure their place in their classes until financial aid funds are posted.
- At the ten percent (10%) date (maybe different from the census date) of a student’s semester, the financial aid office will recalculate a student’s enrollment. If a student enrolls in a course after the recalculation date, financial aid will not be adjusted for the additional course.
- Below are the dates for the full 16-week starts. Any newly registered students (did not enroll in the previous start date) will be manually calculated with that start 10% date.
- Students may also charge books and required supplies in the Davidson-Davie Bookstore on the dates below OR Order books online at the Davidson-Davie Bookstore with their student account info.
Purchasing Books
Students can use their financial aid refund to purchase course books for the upcoming term. More Info on Purchasing Books
Enrollment Level Requirements
| Financial Aid | Enrollment | Impact on Aid |
|---|---|---|
| Federal Pell Grant | 12 or more credits | Full award amount |
| 11 credits or less | Award amount prorated based upon credits enrolled | |
| Next NC Scholarship | 12 or more credits | Full award amount |
| 11 to 6 credits | Awarded amount prorated based upon credits enroll | |
| Less than 6 credits | Not eligible | |
| Federal Direct Loans | 6 credits | Minimum enrollment requirement |