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Policies and Procedures

The policies and procedures listed on this page supersede previously adopted similar policies, procedures and practices that may be included in the College Catalog and/or Faculty and Staff Handbook.

In 2019, Davidson-Davie began a review of existing policies and procedures. Throughout this process, faculty, staff, and our Board of Trustees are working together to ensure the college’s policies and procedures align to state and federal law, state board code, and are revised or newly developed to guide our work and ensure the success of the students we serve.

The policies on this webpage are official and have been approved by the Davidson-Davie Board of Trustees. As new or revised policies and procedures are adopted, they will be uploaded to this webpage. The procedures on this page are aligned to policy and have been approved by the President’s Office. Changes to previous practices included in newly adopted procedures may be implemented immediately or at the beginning of the following semester as determined by the President’s Staff. Official copies of all policies, procedures, and by-laws can also be accessed in the Office of the President.

Policy 2000 Series | Administrative (updated August 11, 2021)

Policy 2.1.1 – Visitors and Minors on Campus

Policy 2.1.2 – Campus Safety and Emergency Planning Policy

Policy 2.1.3 – Instructional Safety Precautions

Policy 2.1.4 – Campus Medical Emergencies

Policy 2.1.5 – Weapons on Campus

Policy 2.1.6 – Alcohol and Drugs on Campus

Policy 2.1.7 – Campus Security Reporting – Clery Act

Policy 2.1.8 – Reporting Crimes and Emergencies on Campus

Policy 2.1.10 – Adverse Weather-Emergency Closings

Policy 2.1.11 – Sex Offender Information

Policy 2.2.1 – Tobacco-Free Campus

Policy 2.2.2 – Protection and Care of College Property

Policy 2.2.3 – Facility Use

Procedure 2.2.3.1 – Facilities Use

Policy 2.2.4 – Naming Buildings and Programs

Policy 2.2.5 – Use of Alcohol at Campus Events

Policy 2.2.6 – Scheduling Facilities and Keys to Facilities

Policy 2.2.7 – Building Maintenance Requests

Policy 2.2.8 – Service Animals and Other Animals

Policy 2.2.9 – Use of Design Professional Services

Policy 2.2.10 – Bidding for Construction Work

Procedure 2.2.10.1 – Bidding for Construction Work

Policy 2.2.11 – Sale, Disposal and Lease of College Property

Policy 2.3.1 – Mission Statement

Policy 2.3.2 – College Planning

Procedure 2.3.2.1 – Strategic Planning

Policy 2.3.3 – Charitable Donations

Procedure 2.3.3.1 – Charitable Donations

Policy 2.3.4 – Traffic Regulations

Policy 2.3.5 – Campus Free Speech, Distribution of Material and Assembly

Procedure 2.3.5.1 – Campus Free Speech, Distribution of Material and Assembly

Form 2.3.5.1 Registration Form

Policy 2.3.6 – Americans with Disabilities Act

Policy 2.3.7 – College Records

Policy 2.3.8 – Personal Use of College Property

Policy 2.3.9 – Children on Campus

Policy 3000 Series | Human Resources (updated August 17, 2021)

Policy 3.1.1 | Equal Employment Opportunity

Policy 3.1.2 | Employment

Procedure 3.1.2.1 | Employment Procedures

Policy 3.1.3 | Employment Classifications and Working Hours

Procedure 3.1.3.1 | Full-Time Curriculum Working Hours and Workload
Procedure 3.1.3.2 | Part-Time Employees Workloads

Policy 3.1.4 | Compensatory Time 

Policy 3.1.5 | Re-employment of Retired Persons

Policy 3.1.6 | Employment of Relatives

Policy 3.1.7 | Salary Plan

Procedure 3.1.7.1 | Salary Plan

Policy 3.1.8 | Professional Development

Policy 3.1.9 | President – Hiring and Duties

Policy 3.2.1 | Benefits

Procedure 3.2.1.1 | Benefits Overview
Procedure 3.2.1.2 | ACA Measurement Period

Policy 3.2.2 | Longevity Pay

Policy 3.2.3 | Employee Tuition Benefit

Policy 3.2.4 | Leave

Policy 3.2.5 | Sick Leave

Policy 3.2.6 | Annual and Personal Leave

Policy 3.2.7 | Educational Leave

Procedure 3.2.7.1 | Educational Leave

Policy 3.2.8 | Civil Leave 

Policy 3.2.9 | Workers’ Compensation Leave and Benefits

Policy 3.2.10 | Bonus Leave

Policy 3.2.11 | Inclement Weather/Emergency Closings

Procedure 3.2.11.1 | Inclement Weather/Emergency Closings

Policy 3.2.12 | Voluntary Shared Leave

Policy 3.2.13 | FMLA

Policy 3.2.14 | Child Involvement Leave

Policy 3.2.15 -| Military Leave

Policy 3.2.16 | Bereavement Leave

Policy 3.2.17 | Leave Without Pay

Policy 3.2.18 | Holidays

Policy 3.2.20 | Mobile Phones

Policy 3.3.1 | Personnel Files

Policy 3.3.2 | Evaluations

Procedure 3.3.2.1 | Evaluations

Policy 3.3.3 | Employee Code of Conduct

Procedure 3.3.3.1 | Arrest and Convictions
Procedure 3.3.3.2 | Dress Guidelines

Policy 3.3.4 | Disciplinary Action, Suspension and Dismissal

Policy 3.3.5 | Contract Nonrenewal and Resignations

Policy 3.3.6 | Right of Appeal

Policy 3.3.7 | Discrimination and Harassment

Procedure 3.3.7.1 | Sexual Harassment and Sexual Violence
Procedure 3.3.7.2 | Unlawful Discrimination

Policy 3.3.8 | Grievance

Policy 3.3.9 | Reduction in Force/Involuntary Leave without Pay

Policy 3.4.1 | Conflict of Interest

Policy 3.4.2 | Employee Political Activity 

Policy 3.4.3 | Weapons on Campus

Policy 3.4.4 | Alcohol and Drugs on Campus

Policy 3.4.5 | Communicable Diseases and Occupational Exposure to Bloodborne Pathogens

Policy 3.4.6 | Academic Freedom

Policy 3.4.7 | Staff Telework

Procedure 3.4.7.1 | Staff Telework
Davidson-Davie Telework Checklist

Policy 3.4.8 | Secondary Employment

Policy 3.4.9 | Service Animals and other Animals on Campus

Policy 5000 Series | Students (updated September 3, 2021)

Policy 5.1.1 | Admissions

Procedure 5.1.1.1 | General Admissions Procedures
Procedure 5.1.1.2 | High School Student Enrollment
Procedure 5.1.1.3 | Basic Law Enforcement Training
Procedure 5.1.1.4 | International Students

Policy 5.1.2 | Acceptance of Transfer Students/Credit

Procedure 5.1.2.1 | Acceptance of Transfer Students/Credit

Policy 5.1.3 | Financial Aid and Scholarships

Policy 5.1.4 | Credit by Examination and Joint Service Transcript

Procedure 5.1.4.1 | Credit by Examination and JST

Policy 5.2.1 Attendance

Procedure 5.2.1.1 | Student Classification
Procedure 5.2.1.2 Absence for Religious Observances

Form 5.2.1.2 Absence for Religious Observances

Procedure 5.2.1.3 | Absences for Military Services Remediated

Policy 5.2.2 | Course Schedule Changes

Procedure 5.2.2.1 | Course Schedule Change

Policy 5.2.3 | Auditing Courses

Policy 5.2.4 | Grading System

Procedure 5.2.4.1 | Academic Expectations

Policy 5.2.5 | Grade Appeal

Policy 5.2.6 | Academic Standards

Policy 5.2.7 | Curriculum Requisite

Policy 5.2.8 | Repeating Courses and Course Substitutes

Policy 5.2.9 | Credit Hours

Policy 5.2.10 | Graduation Requirements

Policy 5.3.1 | Overview of Student Rights

Policy 5.3.2 | Student Code of Conduct

Procedure 5.3.2.1 | Discipline and Appeal for Academic Violations
Procedure 5.3.2.2 | Discipline and Appeal for Non-Academic Violations

Policy 5.3.3 | Discrimination and Harassment

Procedure 5.3.3.1 | Sexual Harassment and Sexual Violence
Procedure 5.3.3.2 | Unlawful Discrimination and Harassment

Policy 5.3.4 | Alcohol and Drugs on Campus

Policy 5.3.5 | Student Complaint

Policy 5.4.1 | Student Right to Know Act

Policy 5.4.2 | Campus Security Reporting – Clery Act

Procedure 5.4.2.1 | Campus Security Reporting – Clery Act

Policy 5.4.3 | Student Records – FERPA

Procedure 5.4.3.1 | Student Records – File
Procedure 5.4.3.2 | FERPA Student Rights
Procedure 5.4.3.3 | Student Records – Confidentiality

Policy 5.4.4 | Use of Student Work

Policy 5.4.5 | Service Animals and Other Animals on Campus

Procedure 5.4.5.1 | Service Animals and Other Animals on Campus

Policy 5.4.6 | Student Clubs and Organizations

Policy 5.4.7 | Intercollegiate Student Athletics

Policy 6000 Series | Business Services (updated September 2, 2021)

Policy 6.1.1 | Tuition and Fees 

Policy 6.1.2 | Tuition Residency Requirements 

Policy 6.1.3 | Self Supporting Course Fees 

Policy 6.1.4 | Tuition – Fee Refunds 

Policy 6.2.1 | Fiscal Year and Budgeting Process 

Policy 6.2.2 | Insurance

Policy 6.2.3 | Surety Bonds

Policy 6.2.4 | Facsimile Signatures

Policy 6.2.5 | Daily Deposits

Policy 6.2.6 | Audits

Policy 6.2.7 | Official Depositories and Investments

Policy 6.2.8 | Disbursements of Funds

Policy 6.2.9 | Debt Collection

Procedure 6.2.9.1 | Student Debt Collection
Procedure 6.2.9.2 | Non-Student Debt Collection

Policy 6.2.10 | Methods of Payment

Procedure 6.2.10.1 | Methods of Payment

Policy 6.2.11 Foundation

Policy 6.2.12 | Review of Grant Funded Projects

Procedure 6.2.12.1 | Review of Grant Funded Projects

Policy 6.2.13 | Sound Fiscal and Management Practices

Policy 6.3.1 | Bookstore Operations

Policy 6.3.2 | Vending and Concessions

Policy 6.3.3 | Expenditure of State Funds

Policy 6.3.4 | Financial Reimbursements

Procedure 6.3.4.1 | Travel, Transportation and Allowances
Procedure 6.3.4.2 | Operating College Vehicles

Policy 6.3.5 | Chart of Accounts

Policy 6.3.6 | Contracting Authority

Policy 6.3.7 | Purchasing

Procedure 6.3.7.1 | Equipment Inventory
Procedure 6.3.7.2 | Reporting Lost or Stolen Equipment
Procedure 6.3.7.3 Sale, Trade or Disposal of Equipment
Procedure 6.3.7.4 | Purchasing Procedures 

Policy 6.3.8 | Historically Underutilized Businesses

Policy 6.3.9 | Payment Card Security

Policy 6.3.10 | Identity Theft Red Flag

Policy 6.3.11 | Foreign National Compliance Policy

Procedure 6.3.11.1 | Foreign Nationals 

Policy 6.3.12 | Companies that Boycott Israel

Policy 6.3.13 | Business Entertaining

1000 Series – Board of Trustees Policies (updated December 5, 2019)

Policy 1.1 | Powers and Duties of Trustees
Procedure 1.1.1
DCCC By-Laws (updated September 10, 2019)

Policy 1.2 | Trustee Member Legal Status

Policy 1.3 | Confidential Information

Policy 1.4 | Conflict of Interest

Policy 1.5 |  Adopting Policies and Procedures

Policy 1.6 |  Board Meetings and Meeting Procedures

Policy 1.7 | Board Attorney

Policy 1.8 | Board Member Duties and Expectations

Policy 1.9 | Sound Fiscal Management

Policy 3.1.1 | Equal Employment Opportunity

Policy 3.1.2 | Employment
Procedure 3.1.2.1 | Employment Procedures

Policy 3.1.3 | Employment Classifications and Working Hours
Procedure 3.1.3.1 | Full-Time Employees Workloads
Procedure 3.1.3.2 | Part-Time Employees Workloads

Policy 3.1.4 | Compensatory Time 

Policy 3.1.5 | Re-employment of Retired Persons

Policy 3.1.6 | Employment of Relatives

Policy 3.1.7 | Salary Plan
Procedure 3.1.7.1 | Salary Plan

Policy 3.1.8 | Professional Development

Policy 3.1.9 | President – Hiring and Duties

Policy 3.2.1 | Benefits
Procedure 3.2.1.1 | Benefits Overview
Procedure 3.2.1.2 | ACA Measurement Period

Policy 3.2.2 | Longevity Pay

Policy 3.2.3 | Employee Tuition Exemptions

Policy 3.2.4 | Leave

Policy 3.2.5 | Sick Leave

Policy 3.2.6 | Annual and Personal Leave

Policy 3.2.7 | Educational Leave
Procedure 3.2.7.1 | Educational Leave

Policy 3.2.8 | Civil Leave 

Policy 3.2.9 | Workers’ Compensation Leave and Benefits

Policy 3.2.10 | Bonus Leave

Policy 3.2.11 | Inclement Weather/Emergency Closings
Procedure 3.2.11.1 | Inclement Weather/Emergency Closings

Policy 3.2.12 | Voluntary Shared Leave

Policy 3.2.13 | FMLA

Policy 3.2.14 | Child Involvement Leave

Policy 3.2.15 -| Military Leave

Policy 3.2.16 | Bereavement Leave

Policy 3.2.17 | Leave Without Pay

Policy 3.2.18 | Holidays

Policy 3.3.1 | Personnel Files

Policy 3.3.2 | Evaluations
Procedure 3.3.2.1 | Evaluations

Policy 3.3.3 | Code of Employee Conduct
Procedure 3.3.3.1 | Arrest and Convictions
Procedure 3.3.3.2 | Dress Guidelines

Policy 3.3.4 | Discipline Action, Suspension and Dismissal

Policy 3.3.5 | Contract Nonrenewal and Resignations

Policy 3.3.6 | Right of Appeal

Policy 3.3.7 | Discrimination and Harassment
Procedure 3.3.7.1 | Sexual Harassment and Sexual Violence
Procedure 3.3.7.2 | Unlawful Discrimination

Policy 3.3.8 | Grievance

Policy 3.3.9 | Reduction in Force/Involuntary Leave without Pay

Policy 3.4.1 | Conflict of Interest

Policy 3.4.2 | Employee Political Activity 

Policy 3.4.3 | Weapons on Campus

Policy 3.4.4 | Alcohol and Drugs on Campus

Policy 3.4.5 | Communicable Diseases and Occupational Exposure to Bloodborne Pathogens

Policy 3.4.6 | Academic Freedom

Policy 3.4.7 | Telecommuting

Policy 3.4.8 | Secondary Employment

Policy 3.4.9 | Service Animals and other Animals on Campus

Policy 4000 Series | Academic Affairs 

Policy 4.1.1 | Role of Curriculum Personnel in Academic Governance 

Policy 4.1.2 | Academic Programs
Procedure 4.1.2.1 | Continuing Education Accountability Plan
Procedure 4.1.2.2 | Self-Supporting Classes
Procedure 4.1.2.3 | Customized Training Program
Procedure 4.1.2.4 | Program Review 

Policy 4.1.3 | Curriculum Development
Procedure 4.1.3.1 | Curriculum Development 

Policy 4.1.4 | Instructional Service Agreements 

Policy 4.1.5 | Academic Terms 

Policy 4.1.6 | FTE Reporting 

Policy 4.2.1 | Intellectual Property 

Policy 4.2.2 | Live Client Projects
Procedure 4.2.2.1 | Live Client Projects 

Policy 4.2.3 | Instructional Material Selection
Procedure 4.2.3.1 | Surplus Instructional Material 

Policy 4.2.4 | Instructional Personnel Qualifications 

Policy 4.2.5 | Accreditation
Procedure 4.2.5.1 | Substantive Changes 

Policy 4.2.6 | Honorary Degrees
Procedure 4.2.7.1 | Field Trips