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Receiving Your Financial Aid

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Receiving Your Financial Aid

A student’s financial aid is typically applied towards their college charges at the beginning of each term after their course attendance has been confirmed by each instructor. These funds are first applied to the student’s college charges. These charges include but are not limited to, tuition, fees, and bookstore charges.  The student is responsible for any remaining charges after their financial aid has been applied. If the amount of financial aid is greater than the college charges, the remaining financial aid is refunded to the student.  

Financial aid refunds are issued to students based on their selected payment preferences. Students are contacted by the Business Office and Heartland ECSI to select their payment preference through their Davidson-Davie email when they first enroll at Davidson-Davie. Students may use their own bank account for direct deposit, create an account for quick access to funds, or choose to have a paper check sent by postal mail.

Financial Aid Disbursement and Refund Schedule

Disbursement dates indicate the date a student’s financial aid funds are applied toward their college charges. Refund dates indicate the date any financial refunds due to students are issued by Heartland ECSI. Disbursements are made based on class start dates, attendance, enrollment level, and type of financial aid.

Fall I and Fall 16-week 2024

September 4, 2024First disbursement of Fall I financial aid
September 13, 2024Second disbursement of Fall I financial aid
September 17, 2024First refund of Fall I financial aid
September 23, 2024Second refund of Fall I financial aid
October 2, 2024Third disbursement of Fall I financial aid
October 15, 2024Third refund of Fall I financial aid

Fall II 2024

November 1, 2024First disbursement of Fall II financial aid
November 12, 2024First refund of Fall II financial aid
November 7, 2024Second disbursement of Fall II financial aid
November 19, 2024Second refund of Fall II financial aid
December 4, 2024Third disbursement of Fall II financial aid
December 16, 2024Third refund of Fall II financial aid

Spring I and Spring 16-week 2025

February 4, 2025First disbursement of Spring I financial aid
February 14, 2025Second disbursement of Spring I financial aid
February 17, 2025First refund of Spring I financial aid
February 24, 2025Second refund of Spring I financial aid
March 4, 2025Third disbursement of Spring I financial aid
March 14, 2025Third refund of Spring I financial aid

Spring II 2025

April 1, 2025First disbursement of Spring II financial aid
April 14, 2025First refund of Spring II financial aid
April 11, 2025Second disbursement of Spring II financial aid
April 23, 2025Second refund of Spring II financial aid
May 2, 2025Third disbursement of Spring II financial aid
May 13, 2025Fourth disbursement of Spring I financial aid
May 13, 2025Third refund of Spring II financial aid
May 23, 2025Fourth refund of Spring II financial aid

Summer 2025

June 3, 2025First disbursement of Summer financial aid
June 13, 2025First refund of Summer financial aid
July 1, 2025Second disbursement of Summer financial aid
July 11, 2025Second refund of Summer financial aid
July 16, 2025Third disbursement of Summer financial aid
July 17, 2025Fourth disbursement of Summer financial aid
July 25, 2025Final refund of Summer financial aid

Registering for Classes, Charging Tuition and Book Costs

  • Students who have successfully secured their financial aid for the term
  • Students in good standing with a completed offer letter will have class schedules HELD to secure their place in their classes until financial aid funds are posted.
  • At the ten percent (10%) date (maybe different from the census date) of a student’s semester, the financial aid office will recalculate a student’s enrollment. If a student enrolls in a course after the recalculation date, financial aid will not be adjusted for the additional course.
  • Below are the dates for the full 16-week starts. Any newly registered students (did not enroll in the previous start date) will be manually calculated with that start 10% date.
  • Students may also charge books and required supplies in the Davidson-Davie Bookstore on the dates below OR Order books online at the Davidson-Davie Bookstore with their student account info.

Purchasing Books

Students can use their financial aid refund to purchase course books for the upcoming term. More Info on Purchasing Books

Enrollment Level Requirements

Full-Time PLUS15 (or more) credit hoursRequired for the PLUS level award of the NC Community College Grant
Full-Time12 (or more) credit hoursFederal Pell Grant and NC Education Lottery Scholarship maximum award
NC Community College Grant full-time award
Three-Quarter Time9-11 credit hoursFederal Pell Grant, NC Community College Grant, and NC Education Lottery Scholarship awarded at prorated amounts
Half-Time*6-8 credit hoursFederal Pell Grant, NC Community College Grant, and NC Education Lottery Scholarship awarded at prorated amounts
Less Than Half-Time1-5 credit hoursOnly certain recipients of the Federal Pell Grant receive a prorated amount
*Most forms of financial aid require a minimum of 6 credit hours for payment eligibility.

Audits “AU”, Credit by Exam “CE”, Transfer Credits, No Shows “NS”, Dropped “D” classes, Deleted classes “X”, or 2nd repeats of previously passed and course not required for completion of the current programs are not included in enrollment hours for financial aid purposes.