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Receiving Your Financial Aid

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Receiving Your Financial Aid

A student’s financial aid is typically disbursed at the beginning of each 8-week term after their course attendance has been confirmed by each instructor.  The funds are first applied to the student’s college charges.  These charges include but are not limited to, tuition, fees, and bookstore charges.  The student is responsible for any remaining charges are their financial aid has been disbursed.  Any remaining financial aid after all college charges have been paid is refunded to the student.  The current refund schedule is listed below.

After charges are paid, the remaining funds are issued to students based on the selected payment preference.  Students set up a preferred payment method when they begin enrollment at Davidson-Davie.  Students will be contacted by the Business Office and Heartland ECSI to select a preferred payment option for refunds from the College. Students may use their own bank account for direct deposit, create an account for quick access to funds, or choose to have a paper check sent by postal mail.

Financial Aid Disbursement and Refund Schedule

Disbursement dates indicate the date a student’s financial aid funds are applied toward their college charges. Refund dates indicate the date any financial refunds due to students are issued by Heartland ECSI. Disbursements are made based on class start dates, attendance, enrollment level, and type of financial aid.

Fall 2022

Disbursement DateRefund Date
September 1, 2022September 13, 2022First Disbursement of Fall I & Fall 16-week courses
September 15, 2022September 26, 2022Disbursement of loans for first-time Federal Direct Loan borrowers enrolled in Fall I & 16-week courses*
October 4, 2022October 14, 2022
November 1, 2022November 14, 2022First Disbursement of Fall II
November 9, 2022November 18, 2022
December 1, 2022December 12, 2022Disbursement of loans for first-time Direct Loan borrowers enrolled in Fall II*

Spring 2023

Disbursement DateRefund Date
February 1, 2023February 13, 2023First Disbursement of Spring I & Spring 16-week courses
February 15, 2023February 14, 2023Disbursement of loans for first-time Federal Direct Loan borrowers enrolled in Spring I & Spring 16-week courses*
March 1, 2023March 10, 2023
April 4, 2023April 17, 2023
April 14, 2023April 24, 2023Disbursement of loans for first-time Federal Direct Loan borrowers enrolled in Spring II*
May 2, 2023May 11, 2023
May 11, 2023May 22, 2023

Summer 2023

Disbursement DateRefund Date
June 1, 2023June 12, 2023First disbursement of Summer
July 6, 2023July 17, 2023Disbursement of loans for first-time Direct Loan borrowers enrolled in Summer

Registering for Classes, Charging Tuition and Book Costs

  • Students who have successfully secured their financial aid for the term
  • Students in good standing with a completed offer letter will have class schedules HELD to secure their place in their classes until financial aid funds are posted.
  • At the ten percent (10%) date (maybe different from the census date) of a student’s semester, the financial aid office will recalculate a student’s enrollment. If a student enrolls in a course after the recalculation date, financial aid will not be adjusted for the additional course.
  • Below are the dates for the full 16-week starts. Any newly registered students (did not enroll in the previous start date) will be manually calculated with that start 10% date.
  • Students may also charge books and required supplies in the Davidson-Davie Bookstore on the dates below OR Order books online at the Davidson-Davie Bookstorewith their student account info.
TermTerm Start DateRegister for ALL Classes by
Fall 2022August 15, 2022August 26, 2022
Spring 2023January 9, 2023January 20, 2023
Summer 2023May 24, 2023May 31, 2023

Enrollment Level Requirments

Full-Time PLUS15 (or more) credit hoursRequired for the PLUS level award of the NC Community College Grant
Full-TIme12 (or more) credit hoursFederal Pell Grant and NC Education Lottery Scholarship maximum award
NC Community College Grant full-time award
Three-Quarter Time9-11 credit hoursFederal Pell Grant, NC Community College Grant, and NC Education Lottery Scholarship awarded at prorated amounts
Half-Time*6-8 credit hoursFederal Pell Grant, NC Community College Grant, and NC Education Lottery Scholarship awarded at prorated amounts
Less Than Half-Time1-5 credit hoursOnly certain recipients of the Federal Pell Grant receive a prorated amount
*Most forms of financial aid require a minimum of 6 credit hours for payment eligibility.

Audits “AU”, Credit by Exam “CE”, Transfer Credits, No Shows “NS”, Dropped “D” classes, Deleted classes “X”, or 2nd repeats of previously passed and course not required for completion of the current programs are not included in enrollment hours for financial aid purposes.

Purchasing Books

Students can use their financial aid refund to purchase course books for the upcoming term.  Purchasing Books